Data Privacy Notice

The Carriage Foundation, charity number 1162356

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we? 

The Carriage Foundation is a charitable incorporated organisation registered with the Charity Commission (charity no. 1162356).  The Trustees of The Carriage Foundation are the Data Controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3.  How do we collect personal data?

We collect information from you in response to general enquiries about the work of The Carriage Foundation and the services it provides.  This may be by telephone, email or in person. The charity also provides a website www.thecarriagefoundation.org.uk where links to other websites are included, these are not covered by this Privacy Policy and reference should be made to those organisations’ own privacy statements. 

4. How do we process your personal data?

The Carriage Foundation complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

The charity does have the facility to use Google Analytics to analyse user activity to help monitor the use of the website so that it can be improved. The information is anonymous and is stored by Google according to their privacy policy

We collect personal information for the following purposes: -

• To fundraise and promote the interests of the charity;
• To manage our employees and volunteers;
• To maintain the charity’s accounts and records (including the processing of gift aid applications where applicable);
• To inform you of news, events, activities and services run by The Carriage Foundation

5. What is the legal basis for processing your personal data?

We process personal data with explicit consent of the data subject (i.e. “you”) to:-

Keep you informed about news, events, activities and services

Carry out our legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

Processing is carried out by a not-for-profit body provided: -

the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

there is no disclosure to a third party without consent.

6. Sharing your personal data

Your personal data will be treated as confidential and will only be shared with other members, with third parties outside of the organisation with your consent.

7. How long do we keep your personal data?

We will retain your personal information for six years to comply with our legal obligations.

8. Your rights and your personal data  

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

• The right to request a copy of your personal data which The Carriage Foundation holds about you;
• The right to request that The Carriage Foundation corrects any personal data if it is found to be inaccurate or out of date; 
• The right to request that your personal data is erased where it is no longer necessary for The Carriage Foundation to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, where applicable (known as the right to data portability). [This only applies where the processing is based on consent, or is necessary for the performance of a contract with the data subject, and in either case the data controller processes the data by automated means].
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data (where applicable) [This only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office.

9. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

10. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Project Curator, St John’s Rectory, 9 Davenport Road, Coventry, CV5 6QA [email protected].uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email  https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.